Over the years, the work atmosphere in organizations has been ever-evolving due to the changing trends and market demands. This has gone to the breaking point for businesses with challenges that overwhelm management and administration. In the modern working environment, it is essential to monitor all your employees due to technological advancements, where all kinds of manipulation are possible. Not only that, it is also essential to measure the work-time utilization of your employees. Good employee monitoring software screenshots does exactly that.   

What is Employee Monitoring Software?

In short, software for monitoring employees and project time management software track your employees’ screens which include desktops and smartphones (mobile app version). 

What it Monitors

• Employee monitoring software monitors the desktop activities of your employees. These include online and offline tasks.

How?

• The software records and logs insightful details on the time spent on URLs, files, and applications.

Key Features of Employee Monitoring Software

All software has features. Employee monitoring software solutions are no exception. Furthermore, you will find many options with various features in the market. However, these are the key features you will find in all the employee monitoring tools.

Real-time Monitoring

Real-time monitoring lets you get a bird’s eye view of what your employees are doing. Furthermore, frequently updated online reports let you identify the workflow progress and whether it’s going in the right direction.  

Screenshot Monitoring

You can configure the application to frequently take screenshots of your employees’ desktops.  This lets you identify work patterns and any suspicious employee behavior.

Apps, Files, and URLs Tracking

This feature is all about blacklisting and whitelisting apps, URLs, and files based on their usefulness. What we like about this feature is that after the initial configuration, the software will automatically monitor activities and accurately identify efficiency.    

Keystroke Logging 

This feature is considered intrusive by some employees. However, it’s a useful one that notes all keystrokes, letting you identify work and non-work patterns along with idle time, and more. However, employees believe that this feature can also be used to spy on sensitive information.     

Benefits of Employee Monitoring Software

So, why will you use employee monitoring software in your organization? What are the advantages you get against your competitors? This section covers it all.

Productivity Boost

Performance reports from the software let you boost the productivity of your employees. With proper evaluation, you will ensure that you make decisions, which improve your employees’ efficiency to new heights. 

More Employee Accountability

Holding your employees accountable for efficient and inefficient workflows is easier than ever when you use employee monitoring software. Since your employees know they are being tracked, it also implements self-responsibility.     

Better Time Management 

With features such as tasks, subtasks, checklist creation, and automated time-tracking, your employees improve focus and efficiency. How? It’s because tracking the clock is out of the way for staff to focus more on work.  

Best for Remote Work

Tracking remote work efficiency is also essential. However, due to employees scattered across various locations and time zones, it becomes a challenge. So, employee monitoring software proves useful here. Additional features including synchronized reporting and location tracking simplify work-from-home monitoring.

Best Practices for Implementing Employee Monitoring Software

So, now that we have discussed its benefits, you must be eager to gain all the advantages. However, before you can get started, there are a few rules for implementation as well. Below we have given the best practices for software for employee monitoring implementation.

Set Transparent Goals

• There must be clear policies, ensuring that employees know all about the software before implementation.

Choose Your Best-fit Software

• It is recommended to choose software with features that suit your organizational needs.

Open Communication with Employees

• Employees must be aware at all times of any changes and updates.

Monitor Legally and Ethically

• It is essential to monitor legally and ethically for the best results and a healthy work environment. For example, no intrusive monitoring. 

Conclusion 

With that, we conclude today’s post. To summarize, employee desktop activity monitoring software & time tracking software is the best solution for organizations to boost productivity, accountability, time management, and remote work efficiency via screenshots and real-time monitoring of apps, files, and URLs, possibly with keystroke logging. However, it is also essential and recommended to set transparent goals for legally and ethically using the best software through open employee communication for the best results. Speaking of which, we recommend DeskTrack as the best employee monitoring software.