Microsoft Outlook is a popular email program used by many people. It helps all the users to keep and manage their emails, contacts, calendar and other important things. But after some time, Outlook PST files become too large or reach their maximum limit, causing many problems to all Outlook users like slow Outlook, data corruption, etc. The solution to fix these types of problems is to split large Outlook PST files. This article gives you complete methods and information to split PST files into multiple smaller parts with or without Outlook.

Why is need to split PST files?

There are many reasons for splitting large Outlook PST files, some of the important reasons are given below.

1. Splitting large PST files improves Outlook’s performance and makes it easier to use.
2. Large Outlook PST files have more risk of data loss at all times. Splitting them reduces this risk and protects your data.
3. When PST files become large, it is more difficult to share.
4. Managing large Outlook PST files is too harder.

Now, let’s look at the step-by-step process of splitting PST files using a PST splitter tool or manually.

Split PST files by using a manual process:

Method 1: Split large Outlook PST files by using the Move to Folder Option.

• Open MS Outlook & go to the Home tab
• Now click on New Items >> More Items >> Outlook Data Files.
• When you open Outlook, a window will pop up asking you to create a new file or open an existing one. Give the new file a name and click OK.
• You will see the new file listed. Expand the file that contains the emails and other items you want to move or copy. Choose one mailbox folder at a time.
• Click on the Move tab and then select the “Copy to Folder…” option.
• A box called “Copy Items” will appear.
• Choose the new Outlook data file where you want to copy the mailbox folder. Finally, click OK.

Method 2: Split large Outlook PST files by using the “Import & Export” wizard.

• Open Microsoft Outlook, go to the “File” menu and select “Open & Export.”
• In the Open & Export look for “Import and Export Wizard” in the options. Select “Export to a file” from the list and click on the Next button.
• Now “Export to a File” window, choose the “Outlook Data File (.pst)” and press “Next.”
• In the “Export Outlook Data File” wizard >> Expand the folder and choose the items which you want to export, then click on the “Next” button.
• Click on the “Browse” button to select the file where you want to export the data.
• A window called “Open Outlook Data Files” will appear. Select the file you want to export to and click “OK” to confirm.
• The selected Outlook data file will be shown in the text box. Click “Finish” to begin the splitting process.

Method 3: Reduce data items of the Outlook PST files by using “Archive” features.

• Launch or open the installed MS Outlook software.
• Now go to the File >> info >> Cleanup Tools.
• In the Cleanup Tools dialogue box will appear, select “Archive”.
• In the Archive wizard choose “Archive this folder and all subfolders”.
• Now select any one folder in the list whose data you want to export.
• Checked the box and click on the Browse button.
• Now give the desired location and where you want to save. Then press “OK”

Note: The manual method is absolutely free and effective but they have some common disadvantages that have been described below.

Some common disadvantages of the Manual method:

• The manual way takes too much time and is lengthy.
• In the manual method always a risk of data loss.
• Using manual methods required technical knowledge and experience for each user.

Method 4: Split PST files by using a professional PST split tool.

Another way to divide large Outlook PST files is by using any third-party tool. However, finding the right software can be more difficult. But don’t bury I have good software for splitting large Outlook PST files whose name is MailsDaddy PST Split Tool, which is a technologically advanced tool that can safely and easily split overloaded PST files into multiple smaller parts. It has many useful features like:

• Easily split PST files into smaller sizes to prevent them from getting corrupted.
• Splits Outlook PST files based on different criteria like email ID, date, folders and size.
• Keeps all data and the original folder structure of the PST files during the splitting process.
• Breaks multiple PST files at once without any issues.
• Compatible with Microsoft Outlook versions including 2019, 2016, 2013, 2010, 2007, and all previous versions.

Benefits of the using MailsDaddy PST Tool:

• Quickly and safely split any size of PST files in a few minutes.
• Technical knowledge and experience are not required to use the application.
• Splits password-protected or damaged Outlook PST files.

Conclusion:

I hope you now have an idea about the various methods of splitting large Outlook PST files into smaller parts. In this blog, I have told complete information on How to split PST files. If you want a reliable and smooth solution for splitting PST files, you can rely on MailsDaddy PST Split Tool. If you want to know more about the software then download or install a free demo version of the software.